Archive for the Bulk-email Category

Introduction to Academic Advising @ HKU


Introduction to Academic Advising @ HKU

Date: Sept 24, 2013 (Tuesday)
Time: Noon to 2:00 pm
Venue: Room 321, Run Run Shaw Building

Who is this workshop for?

This workshop is designed for academic and academic-related staff, who recently joined the University or have been newly appointed to academic advising responsibilities at HKU.

What is the aim of this workshop?

The overall aim of the workshop is to provide a foundation on the developmental model of academic advising and to introduce key features of the academic advising system at HKU, as well as support for academic advisers.

What will I learn about?

Some of the topics covered in the workshops are:

  • Academic advising foundations and the role of academic advisers
  • Web-based academic advising support in the Student Information System
  • Referrals to University supporting units
  • Experiences from case studies
Programme Rundown
September 24, 2013 (Tue), Noon – 2:00 pm
Run Run Shaw, Room 321
Light lunch will be provided.
Noon – 12:15 pm
Welcome from the Academic Advising Office and Key Features of the Academic Advising System at HKU

Ms. Katherine Wan, Head, Academic Advising Office

12:15 – 12:40 pm
Academic Advising Foundations and the Role of Academic Advisers

Dr. Amy Lewis, Academic Adviser, Academic Advising Office

12:40 – 1:00 pm
Using the Advising Features in the Student Information System (with Live Demonstration)

Mr. Nelson Chau, Administrative Assistant, Academic Advising Office
Mr. Cliff Chow, IT Manager, Academic Advising Office

1:00 – 2:00 pm
Academic Advising Case Studies and Experience Sharing

Prof. WK Chan, Associate Dean- Student Affairs, Faculty of Science; Chairman, Academic Advising Committee
Dr. Julia Kuehn, Associate Dean- Teaching and Learning, Faculty of Arts
Dr. Amy Lewis, Academic Adviser, Academic Advising Office

Please click HERE to register!


Who should I contact if I have questions?

For enquiries, please contact Dr. Amy Lewis at 2219 4684 or Ms Wendy Yau at 2219 468.

Is there anything I can do to prepare for the workshop?

You can have a look at our Quick Reference Guide for Faculty Academic Advisers to gain some ideas on academic advising. You will have the opportunity to interact with other academic advisers and staff of the Academic Advising Office during the workshop.

All You Need to Know about Common Core


All You Need to Know about Common Core

Date: Sept 12, 2013 (Thursday)
Time: 5:45 pm to 7:00 pm
Venue: Meng Wah Complex, T3

Who is it for?

Open to all students.

What is it about?

This workshop will provide students with practical advice on understanding the common core curriculum requirement and how to prepare for these types of courses. Each area of inquiry will be highlighted. Current common core faculty and the director of common core will address typical questions from first year students and take questions from the audience.

Who will speak?

  • Mr. Gwyn Edwards, Director of the Common Core Curriculum
  • Dr. Amy Lewis, Academic Adviser, Academic Advising Office
  • Representatives from the four Areas of Inquiry:

Dr. David Pomfret Convenor of the Humanities AoI and course co-ordinator for “Making History: Engaging with the Powerful Past” (CCHU9003)

Scientific and Technological Literacy:

Professor L.C. Chan Leader for the AoI and course co-ordinator for “Blood, Beliefs, Biology” (CCST9024)

Global Issues:

Professor Gina Marchetti Convenor for the AoI and involved in the teaching of “Hong Kong Cinema through a Global Lens” (CCGL9001) and “Hong Kong Culture in the Context of Globalization”(CCGL9002)

China Culture, State and Society:

Dr. Xianjun Yan Course co-ordinator of “Protests, Rebellions and Revolutions in Modern China: From 1840 until Today” (CCCH9009)

How to register?
Click here to register!



Telephone: 2219 4686

New to HKU? A 3-Minute Guide for Freshmen



Dear Freshmen,

Welcome to HKU!

Beginning a new academic year as a university student is exciting and fun! Yet, adapting to University life and the new academic environment might also be challenging.

Do spare 3 minutes to complete our online academic advising orientation ( You’ll learn whom to seek advice from on academic matters and how to kick off a plan for your studies. Plus, you get a special gift after finishing it!

Good luck!




Academic Advising Office

Sharing Session on Academic Advising Issues


Sharing Session on Current Issues in Academic Advising@ HKU:
How do you determine academic risks?
May 29, 2013 (Wed), 12:00 noon – 2:00 p.m.
Room MW405-406, 4/F, Meng Wah Complex
(Rescheduled from May 22, 2013 to May 29, 2013 due to bad weather)

  • What are identifiable trends from discontinuation and withdrawal cases?
  • How do you detect academic risks in your advisees?
  • Should you intervene when your advisees receive poor academic results?
  • What alert strategies are being used by faculties to identify academically at-risk students?
  • What advice is available for students balancing residential hall life with academics?
  • What are key issues when advising on enquiries about programme transfer?
  • Why is it important to utilize partnerships on campus?
  • When and in what ways do psychological issues affect academic performance?


This event will provide an analysis on students recommended for discontinuation or withdrawal of study and concerns in the rise in the number of cases. Discussion will follow on identifying academically at-risk students, the importance of early detection through the academic advising system, and new initiatives impacting the residential experience and academic performance. Experienced colleagues will also share recent cases that involved programme/faculty transfer and special counselling. They will specifically explain how partnering with support units and academic staff helped.

Colleagues are also welcome to share their experiences with academic advising. Light lunch will be provided.

Noon – 12:55 pm: Discussion Topics
Review trends of at-risk students and discontinuation cases Prof. Anthony Yeh, Chairman of the Committee on Discontinuation
Sharing of early alert strategies in faculties Dr. Gary Harfitt, Academic Advising Coordinator & Assistant Professor, Faculty of Education
Prof. W.K. Chan, Academic Advising Coordinator & Associate Dean, Faculty of Science
Balancing residential hall life and academics Dr. Samuel Chu, Warden, Swire Hall
Mr. Kevin Yung, Senior Tutor, Simon K.Y. Lee Hall
1:00 pm – 2:00 pm: Case Sharing
Should you support a change in a student’s academic interest through programme transfer and alternative study plans? Prof. Y.S. Chan, Academic Advising Coordinator & Associate Dean, Faculty of Medicine
Dr. Eric Chui, Academic Advising Coordinator & Associate Dean, Faculty of Social Sciences
Ms. Katherine Wan, Head, Academic Advising Office
What happens when psychological/ adjustment issues affect academic performance? Prof. W.K. Chan, Academic Advising Coordinator & Associate Dean, Faculty of Science
Dr. Eugenie Leung, Director of Counselling and Person Enrichment, CEDARS

Open to all Faculty Academic Advisers, academic staff, and relevant administrators.

Click here to register!



Please contact Dr. Amy Lewis at 2219 4684.

Sharing Session on Academic Advising Issues


The Sharing Session on Academic Advising
has been postponed due to bad weather.

The updated information for the sharing session on Academic Advising can be found at here

Academic Advising Office

Bulkemail for When ‘Major’ Meets ‘Minor’ Fair



Dear Student,

Choosing a major and / or a minor will be one of the most important academic decisions you make. How can you make the choice that is best for you? To help you explore the wide spectrum of major and minor options which are made available under the new open curriculum, the Academic Advising Office (AAO) will organize the “When ‘Major’ Meets ‘Minor’ Fair”:

Date: April 25, 2013 (Thursday)
Time: 11:00am to 3:00pm
Venue: Student Advisory Services Zone (R Zone), 2/F, Chi Wah Learning Commons, Centennial Campus

During the Fair, you can attend information briefings conducted by the teachers from different Faculties on the major/ minor options offered by their Faculties. Review the table below for further information and go to our website: for registration.

If you have questions on regulations and course requirements, administrators from Faculties and the Academic Advising Office will be there to help; Should you wish to know more about the relationship between your career prospect and your interested major/minor programmes, the careers advisers from CEDARS will give you a hand; Or maybe what you want is a causal discussion with your peers on your intended choices, representatives from over 15 student societies will be there to chat and share their first-hand experience.

For more details on the Fair, please click here.

See you at the Fair!
Academic Advising Office (AAO)
Information Briefings by Faculty Teachers on April 25, 2013 (Registration:

Greetings from the Academic Advising Office







  • 如何適應大學生活
  • 如何訂定學習計劃
  • 如何訂立學業目標
  • 如何規劃研究院學習
  • 如何處理學習困難
  • 如何善用大學資源以提升學習能力
  • 有關畢業要求、學務規則與相關程序的諮詢
  • 有關跨學院學習的諮詢

電話︰2219 4686


Greetings from the Academic Advising Office



The exam results have just been released and you are now embarking on a new semester. How well are you coping with your studies? Is everything on the right track? Are you fulfilling your study goals? If you have any issues of concerns regarding your studies, feel free to contact us and we are happy to help.

What is Academic Advising

Academic advising is a developmental process in which you are empowered to think critically, explore available academic options, and take personal responsibility for goal-setting and decision-making with the guidance of your teachers and academic advisers.

What we can help you with

The team at the Academic Advising Office (AAO) consists of seasoned academic advisers and experienced administrators who are ready to help. Service includes:

  • Adjustment to university studies
  • Development of study plan
  • Clarification of educational goals
  • Information about cross-Faculty learning opportunities
  • Plan for postgraduate studies
  • Attend to academic areas of weakness
  • Guidance on degree requirements, academic regulations and procedures

Contact us
Address: UG 07, Knowles Building
Telephone: 2219 4686

You can schedule an individual appointment with an AAO academic adviser in person, by phone, by email or by online booking.

New Semester: Meeting with your Faculty Academic Adviser



Dear Student,

Congratulations! You have completed your first semester at HKU and are now embarking on a new semester. To help you make a smooth and successful transition, you are reminded that the University requires all first year students to meet their Faculty Academic Advisers (FAAs) at least once EVERY semester.

The Add/Drop period will end on February 1, 2013 and you are encouraged to contact your FAA should you need any advice on your course selection or have any concerns regarding your studies. Appointment can be made by e-mail and this video will show you how to identify your FAA in SIS:

For enquires, please don’t hesitate to contact us at 2219 4686 or email us at

We wish you a fruitful and rewarding 2013!


Thank you.

Academic Advising Office

How to Win a Scholarship Workshop



How to Win a Scholarship Workshop

Date: Feb 7, 2013 (Thursday)
Time: 5:30 pm to 6:45 pm
Venue: CYP P4 Chong Yuet Ming
Who is it for?

All undergraduate students, especially First Year students

What is it about?

This workshop will provide information and tips on how to apply for various types of scholarships for undergraduate students. HKU staff will share typical scholarship requirements and practical scholarship application advice. The following topics will also be addressed :

  • what donors’ are looking for in students they support
  • etiquette for scholarship interviews and ceremonies
  • social manner when meeting the donors
  • how to write a good thank you letter
Who will speak?
  • Dr Amy Lewis, Academic Advising Office, HKU
  • Ms Fiona Lam, Academic Services, HKU
  • Ms Salina Kong, Development and Alumni Affairs Office, HKU
How to register?

Click here to register.


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